The functions of the Secretary General
referred to in paragraph (b) of Article XII of this Agreement include the
following:
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1)
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maintain the
INTELSAT traffic data projections and, for this purpose, convene periodic
regional meetings in order to estimate traffic demands;
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2)
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approve
applications for access to the INTELSAT space segment by standard earth
stations, report to the Board of Governors on applications for access by
non-standard earth stations, and maintain records on dates of availability of
existing and proposed earth stations;
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3)
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maintain
records based on reports submitted by Signatories, other earth station owners
and the management services contractor, on the technical and operational
capabilities and limitations of all existing and proposed earth stations;
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4)
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maintain an
office of record of the assignment of frequencies to users and arrange for
the notification of frequencies to the International Telecommunication Union;
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5)
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based on
planning assumptions approved by the Board of Governors, prepare capital and
operating budgets and estimates of revenue requirements;
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6)
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recommend
INTELSAT space segment utilization charges to the Board of Governors;
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7)
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recommend
accounting policies to the Board of Governors;
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8)
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maintain
books of account and make them available for audit as required by the Board
of Governors, and prepare monthly and annual financial statements;
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9)
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calculate
the investment shares of Signatories, render accounts to Signatories for
capital contributions and to allottees for INTELSAT space segment utilization
charges, receive cash payments on behalf of INTELSAT, and make revenue
distributions and other cash disbursements to Signatories on behalf of
INTELSAT;
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10)
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advise the
Board of Governors of Signatories in default of capital contributions, and of
allottees in default of payments for INTELSAT space segment utilization
charges;
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11)
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approve and
pay invoices submitted to INTELSAT with respect to authorized purchases and
contracts made by the executive organ, and reimburse the management services
contractor for expenditures incurred in connexion with purchases and
contracts made on behalf of INTELSAT and authorized by the Board of
Governors;
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12)
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administer
INTELSAT personnel benefit programmes and pay salaries and authorized
expenses of INTELSAT personnel;
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13)
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invest or
deposit funds on hand, and draw upon such investments or deposits as
necessary to meet INTELSAT obligations;
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14)
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maintain
INTELSAT property and depreciation accounts, and arrange with the management
services contractor and the appropriate Signatories for the necessary
inventories of INTELSAT property;
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15)
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recommend
terms and conditions of allotment agreements for utilization of the INTELSAT
space segment;
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16)
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recommend
insurance programmes for protection of INTELSAT property and, as authorized
by the Board of Governors, arrange for necessary coverage;
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17)
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for the
purpose of paragraph (d) of Article XIV of this Agreement, analyze and report
to the Board of Governors on the estimated economic effects to INTELSAT of
any proposed space segment facilities separate from the INTELSAT space
segment facilities;
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18)
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prepare the
tentative agenda for meetings of the Assembly of Parties, the Meeting of
Signatories and the Board of Governors and their advisory committees, and the
provisional summary records of such meetings, and assist the chairmen of
advisory committees in preparation of their agenda, records and reports to
the Assembly of Parties, the Meeting of Signatories and the Board of
Governors;
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19)
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arrange for
interpretation services, for the translation, reproduction, and distribution
of documents, and for the preparation of verbatim records of meetings, as
necessary;
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20)
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provide the
history of the decisions taken by the Assembly of Parties, the Meeting of
Signatories and the Board of Governors, and prepare reports and
correspondence relating to decisions taken during their meetings;
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21)
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assist in
the interpretation of the rules of procedure of the Assembly of Parties, the
Meeting of Signatories and the Board of Governors, and the terms of reference
for their advisory committees;
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22)
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make
arrangements for any meetings of the Assembly of Parties, the Meeting of
Signatories and the Board of Governors and of their advisory committees;
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23)
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recommend
procedures and regulations for contracts and purchases made on behalf of
INTELSAT;
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24)
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keep the
Board of Governors informed on the performance of the obligations of
contractors, including the management services contractor;
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25)
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compile and
maintain a world-wide list of bidders for all INTELSAT procurement;
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26)
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negotiate,
place and administer contracts necessary to enable the Secretary General to perform
his assigned functions, including contracts for obtaining assistance from
other entities to perform such functions;
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27)
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provide or
arrange for the provision of legal advice to INTELSAT, as required in
connexion with the functions of the Secretary General;
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28)
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provide
appropriate public information services; and
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29)
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arrange and
convene conferences for negotiation of the Protocol covering privileges,
exemptions and immunities, referred to in paragraph (c) of Article XV of this
Agreement.
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